Schulman Lobel icon
Schulman Lobel icon

Receptionist/Administrative Assistant


Basic Function: To provide effective and efficient administrative support service to all employees of Schulman Wolfson & Abruzzo, LLP.  To be responsible for the day-to-day efficient running of the reception area at the firm.

Principal Accountabilities:

  • Receptionist
  1. Performs reception services acting as first point of contact, answering incoming calls, transferring to appropriate staff, taking/distributing messages, greeting visitors, handling requests for information and in directing visitors to appropriate locations.
  2. Open and close visitor area (locking doors, closing blinds, turning off lights)
  3. Maintain information on where all employees are daily.
  4. Conference room scheduling
  • Administrative Assistant
  1. Distributes incoming faxes to staff and, as requested, sends faxes
  2. Picks up mail and parcels, sorts and distributes incoming mail for staff, runs outgoing mail through postage meter and delivers to Post Office, schedules messengers when necessary
  3. Maintains office supplies placing orders, purchasing, receiving orders and stocking shelves
  4. Prints and binds documents
  5. Maintains office equipment such as photocopier, fax and postage machine ensuring ingood working order and arranging for repairs, as necessary
  6. Maintains and orders office supplies
  7. Assist in ordering stationary and business cards
  8. Provides client service to internal staff and customers responding to specific requests for information such as organizing information, arranging for repairs, answering telephone, calls, greeting visitors.
  9. Typing, editing, and composing correspondence and documents.
  10. Deposit firm and client checks
  11. Assistance with accountants payable
  12. Entering firm expenses through the time and billing system
  13. Clerical filing and scanning
  14. Collecting office American Express receipts and matching them up to the master bill for the controller.

 Desired Qualifications: Excellent phone etiquette, excellent verbal skills, punctual, able to work with minimum supervision, should be customer service driven, proficient in MS Office, able to multi-task, professional appearance.

Working Conditions: Primarily in an office environment. Will be expected to travel only as needed to other firm locations.  General hours are 9:00 AM to 5:00 PM with a ½ hour for lunch.

Overtime Required:

  • February through April 15 – every Saturday, Monday and Wednesday nights until 8
  • March 15 through April 15 – as stated above plus availability to work Tuesday and Thursday nights as well.
  • September 1 through September 15 – Saturday’s and late nights may be required
  • October 1 through October 15 – Saturday’s and late nights may be required


  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook Calendar/E-Mail
  • Adobe

Desired but not required:

  • QuickBooks
  • Prosystems FX Practice Management
  • Prosystems FX Tax Program

To apply send your resume with cover letter and salary requirement to

Return to SL Careers